Tasks & Timeline
Learn everything about task creation, editing, and timelines.
Task Creation
How to Create, Edit & Delete Tasks
The core feature of Structured is scheduling your daily tasks and events along your daily timeline and storing to-dos in your inbox. This article incl...
How to Create All-Day Tasks
The all-day tasks can be used to remind you of tasks that can be done at any time during the day, tasks that last the whole day, or special date...
How to Create Recurring Tasks
We all have some things we want to do or be reminded of regularly . That could be your morning routine, your weekly recurring yoga class, or your gra...
How to Create (Smart) Subtasks
For some tasks it makes sense to either group several tasks or break up a task by using subtasks . For example, you can use subtasks to...
How to Create Tasks with Structured AI
✨ Structured AI is an AI-based tool, which assists you in organizing your days even easier and quicker. You can either write or tell instruction...
How to Add Notes
If you have any additional information about your task, such as an address, a phone number, a location, or simple thoughts, you can put these into...
How to Change The Color of a Task
Adjusting the color of your tasks can help you to distinguish between tasks. In this article, you can learn how to change the color of your task...
How to Use Task Icons
Structured has a growing library of over 550 icons on Apple and more than 400 icons on Android devices, which you can use to categorize your tasks and...
How to Set Tasks in Different Time Zones
If you work abroad, have friends who live in another country, or travel a lot, there might be some events in your life that take place in different ...
How to Switch Between Time-Pickers
In Structured there are two ways to allocate the time of your event or tasks. You can either use the standard time-picker that is based on the sel...
Task Editing & Deletion
How to Delete Tasks
You planned out your whole day and wanted to go for a run in the afternoon, but after checking the weather forecast, this does not seem to be a good i...
How to Edit and Delete Tasks With Structured AI
✨ Structured AI is capable of editing existing tasks in your timeline and inbox , which unlocks numerous possibilities for planning. For ...
How to Use Drag and Drop
Drag and drop is a powerful feature , which helps you to organize your day. You can use drag and drop to either reschedule existing tasks , m...
How to Copy Tasks or Days
Copying tasks or a complete day can be useful, for example, if you did not manage to finish a task or have another day planned with a similar timeline...
How to Use Replan
At the end of the day, you didn’t accomplish all of your tasks? No problem! With Structured 4.2 , we introduce our new rescheduling feature, Replan ...
How to Change the “Rise and Shine” and “Wind Down” Tasks
“Rise and Shine” and “Wind Down” are two recurring tasks that we created for you to have a frame around your day. They will be created when initial...
How to Use Undo / Redo
If you accidentally checked off a task, hid an imported event, or deleted one of your to-dos, you can easily revert this action by using the undo ...
Timelines & Inbox
How to Use the Inbox
The 📥 inbox is the perfect place for your to-do list. You can use it to store any task without a specific time or date . On iPhone and And...
How to Switch to Weekly and Monthly View
On Apple devices and Structured Web, you can easily switch between today's, weekly , and monthly views . Following, you will learn how to sw...
How to Color Code Your Tasks
There are several ways in which you can use color coding to improve your productivity . The following tips are just a few ideas on how to use col...