How to Create Recurring Tasks

We all have some things we want to do or be reminded of regularly. That could be your morning routine, your weekly recurring yoga class, or your grandmother's birthday.

To avoid creating the same task over and over, you can create recurring tasks. These tasks repeat on a given schedule – daily, weekly, monthly, or yearly – and will automatically appear at the assigned time.

Please note that this is a premium feature that requires ⭐️ Structured Pro.

Daily recurring tasks can be useful to create daily routines, for example, getting ready in the morning.

To create a daily recurring task:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Daily.

4. Once you tap Create Task, the daily recurring task will appear in your timeline every day.

💡 If you have daily recurring tasks that only take place during certain weekdays, check out the Weekly Recurring Tasks section below.

Some tasks occur weekly, such as a yoga class. Moreover, your daily routine might differ on weekdays and weekends. Here, weekly recurring tasks are practical.

To create a weekly recurring task:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Weekly. Here, you can also select the weekdays the task should recur on.

4. Once you tap Create Task, the weekly recurring task will appear in your timeline on the days it takes place.

There are some tasks that take place less often but are nevertheless less important. For example, it might be crucial to set a monthly reminder to pay your rent.

To create a monthly recurring task:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Monthly.

4. Once you tap Create Task, the monthly recurring task will appear in your timeline every month on the same day. For example, if the task is set for the 1st of the month, it will always recur on the 1st of the month. Be aware that if you set a task to recur on a day that does not exist in every month (like the 31st), it will be set on the last day of every month (e.g., the 28th of February).

Even though there's not a specific yearly recurring task feature, you can still create them easily in Structured. This way, you will never forget your gran's birthday ever again.

To create a yearly recurring task:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Monthly. Use the plus button to adjust the recurrence frequency to Every 12 months.

4. Once you tap Create Task, the monthly recurring task will appear in your timeline every 12 months on the same day. For example, if the task is set for the 22nd of March, it will be displayed on that date every year.

There are some ways to further customize your recurring tasks. For example, you can adjust the recurrence frequency or adjust the start and end date of your task or event.

If you have a task that doesn't have to be done every day but every other day, you can customize the frequency of recurrence. For example, you can create a task to take out the trash every three days.

To create tasks that recur every other day:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Daily. Use the plus and minus buttons to adjust the recurrence frequency.

4. Once you tap Create Task, the recurring task will appear in your timeline for the set recurrence frequency.

💡 You can adjust the recurrence frequency not only for daily tasks but also for weekly or monthly tasks.

By default, a recurring task starts on the day you created it and runs indefinitely. However, some tasks recur only in a specific period of time. For example, your math class in your first semester.

To adjust the start and end date of your recurring task:

1. Create a new task using the plus button, which will open the task editor.

2. Enter your task's title, adjust the color and icon, and enter task details, such as notes or subtasks, if needed.

3. Tap Repeat and switch from Once to Daily, Weekly, or Monthly.

4. Tap the date in the Start section to adjust the starting date. Tap Set End Date to select an ending date.

5. Once you tap Create Task, the recurring task will appear in your timeline for the set time frame.

When your plans change, you might need to update or delete a recurring task. To do so, you can just go ahead and edit the recurring task like any other task. Once you hit the checkmark button in the top-right corner to update your task or select delete Task, you'll be presented with three different options:

• Update this task only: This will only change the task that you initially selected to edit. Tasks on other days will not be affected. This task will then be detached from the other recurring instances.

• Update all future tasks: This will apply the changes to the selected task and all following tasks. The previous tasks will be detached and will not be impacted by any subsequent changes.

• Update all tasks: This will change every task, past, present, and future. Choose this option if you want to correct a previous mistake you made.

It is not possible to create hourly recurring tasks, like a reminder to drink water. However, as a workaround, you can create several daily recurring tasks that take place at a certain time every day. You can speed up this process by using the ✨ Structured AI.

Example prompt: "Create several daily recurring tasks reminding me to drink water every two hours between 8am and 8pm."

It is not possible to create recurring tasks that should recur, for example, on every last Thursday of every month. You can either set a monthly recurring task, taking place on a certain date (e.g., every 15th of a month), or a weekly recurring task, taking place every 4 weeks. However, as a workaround, you can create several single tasks using the ✨ Structured AI.

Example prompt: "Create single, not recurring tasks for my voluntary work happening every last Thursday of each month from 7 to 8 pm each."