How to Create Recurring Tasks


We all have some things we want to do regularly. Maybe you would like to stretch every morning, or always have a certain class on Mondays. Whatever it is, part of our schedule repeats itself over and over again.

To avoid creating the same task every week, you can create recurring tasks. These tasks repeat on a given schedule (daily, weekly or monthly) and will automatically appear at the assigned time.

Please note that this is a premium feature that requires ⭐️ Structured Pro.

Creating Routines With Recurring Tasks

To get started, create a task using the plus sign. In the How often? section you can choose an interval in which the task should recur by selecting Daily, Weekly, or Monthly. You can set the interval to any regular pattern you want.

  • Daily:
    When selecting Daily, you can adjust the interval to every second, third, or 56th day with the plus and minus buttons.

  • Weekly:
    By selecting Weekly, you can choose a single or multiple days of the week and also adjust the rhythm to any number of weeks. Here, you can distinguish between recurring tasks that should happen during the week (e.g., working time) and recurring tasks that should happen on weekends only (e.g., late breakfast).

  • Monthly / Yearly:
    The same goes for the Monthly pattern, this is also where you can set if something should only happen Yearly. For example, if you want to set up a birthday, create an all-day task that should reoccur every 12 months.
    Be aware that if you set a task to recur on a day that does not exist in every month (like the 31st), it will be set on the last day of every month (e.g., the 28th of February).

Here are some ideas on how to use the customizable intervals:

Adjust Start And End Date

By default, a recurring task starts on the day you created it and runs indefinitely. If that's not what you need, you can tap Starting on "date" on the top right and adjust the start and end date. Here you will also see how often a task will be repeated.

Update Recurring Tasks

When your plans change, you might need to update a recurring task. To do so, you can just go ahead and edit the recurring task like any other task. Once you hit the Update Task button, you'll be presented with three different options.

  • Update this task only: This will only change the task which you initially selected. Task on other days will not be affected. This task will then be detached from the other recurring instances.

  • Update all future tasks: This will apply the changes to the selected task and all following tasks. The previous tasks will be detached and will not be affected by any subsequent changes.

  • Update all tasks: This will change every task, past, present, and future. Choose this option if you want to correct a previous mistake you made.