How to Use the Structured AI

The Structured AI is an AI-based tool, which assists you in organizing your days even easier and quicker. You can either write or tell instructions to the Structured AI, or scan a physical day planner or to-do list to create tasks.

Following, you can learn how to use the Structured AI and how to unleash the almost endless opportunities that come with Structured AI.

This feature is not available on Android yet. 🤖
Please note that this is a premium feature that requires ⭐️ Structured Pro.

To find the Structured AI, tap the little ✨ stars symbol in the top bar.

The first option to instruct the Structured AI is via text:

1. Tap the little ✨ stars symbol in the top bar to access the Structured AI.

2. To write out your instructions, tap into the text field at the bottom of the screen.

3. Describe in max. 500 characters what you intend to plan, using timeframes and precise instructions. When you are finished declaring your plans, tap on the Generate button.

4. Based on your input, the Structured AI will now generate tasks for you and suggest them to you.

5. You can check the suggested tasks and adjust them by tapping on the Edit button. For example, you can change the color or make a suggested task an inbox task. You can also discard single tasks by tapping on Discard.

6. If you are unhappy with the results or want to change something, you can tap on the Your plans field at the top to adjust your instructions and tap Regenerate.

7. Once you are happy with the results, you can add the tasks one by one by tapping the Add button below the respective task, or add all tasks at once by tapping on Add All Tasks at the bottom.

8. Now the tasks will appear in your timeline or inbox.

The second option to instruct the Structured AI is via voice command:

1. Tap the little ✨ stars symbol in the top bar to access the Structured AI.

2. To instruct the Structured AI verbally, tap on the little microphone symbol at the bottom right.

3. Start telling the Structured AI in max. 500 characters what you intend to plan, using timeframes and precise instructions. When you are finished declaring your plans, tap on the Square button in the bottom-left corner.

4. Now you can reread what you recorded and if you are satisfied, tap the Generate button.

5. Based on your input, the Structured AI will now generate tasks for you and suggest them to you.

6. You can check the suggested tasks and adjust them by tapping on the Edit button. For example, you can change the color or make a suggested task an inbox task. You can also discard single tasks by tapping on Discard.

7. If you are unhappy with the results or want to change something, you can tap on the Your plans field at the top to adjust your instructions and tap Regenerate.

8. Once you are happy with the results, you can add the tasks one by one by tapping the Add button below the respective task, or add all tasks at once by tapping on Add All Tasks at the bottom.

9. Now the tasks will appear in your timeline or inbox.

The third option to instruct the Structured AI is by scanning physical documents, such as day planners or to-do lists.

1. Tap the little ✨ stars symbol in the top bar to access the Structured AI.

2. Put your document you want to scan onto an even background in a straight position.

3. To scan a document, tap on the little scan symbol at the bottom right. Now you have two options to either Scan with Camera or Add from Photos (as described below). Select the Scan with Camera option.

4. Your camera will open and you can start scanning your document. Usually, the Structured AI will automatically finish the scanning process, but you can also tap on the round trigger button on the bottom.

5. You can take a look at your scanned document and check whether it is in the right position and adjust the corners. Tap on Save in the bottom-right corner to save your scan.

6. Now, you can instruct the Structured AI on what to do with the scan. For example, you can tell it to at all tasks from your scan to your timeline. Once you're happy with your input, tap on Generate.

7. Based on your input, the Structured AI will now generate tasks for you and suggest them to you.

8. You can check the suggested tasks and adjust them by tapping on the Edit button. For example, you can change the color or make a suggested task recur. You can also discard single tasks by tapping on Discard.

9. If you are unhappy with the results or want to change something, you can tap on the Your scan field at the top to adjust your instructions or retake the scan and tap Regenerate.

10. Once you are happy with the results, you can add the tasks one by one by tapping the Add button below the respective task, or add all tasks at once by tapping on Add All Tasks at the bottom.

11. Now the tasks will appear in your timeline or inbox.

Instead of taking a picture to scan your physical documents as described above, you can also scan existing pictures from your camera roll.

1. Tap the little ✨ stars symbol in the top bar to access the Structured AI.

2. Tap the little scan symbol at the bottom right.

3. Now you have two options to either Scan with Camera (as described above) or Add from Photos. Tap on Add from Photos. Before adding a photo from your camera roll, you might have to grant Structured permission to access your photos or at least select single photos.

4. After uploading the picture, follow the instructions from the section above from step 6 onward to let the Structured AI generate your tasks and add them.

Try using these tips when using the Structured AI to get optimal results:

• Refer to specific times now and then. In between, you can also use relational terms. For example, say “I will eat breakfast at 8:00 for half an hour, afterward I will go to work.”

• Say which day you are talking about. The Structured AI already knows the current day and time, so you can say “Tomorrow at 9 AM”.

• List multiple things to create subtasks. This can be a grocery list or a morning routine. For example, say “I will do my morning routine, which consists of a shower, brushing my teeth and drinking a coffee”

• Add notes by telling it more details. For example: “At 12, I’ll eat lunch at the Italian restaurant downtown”.

• When scanning documents, ensure your tasks have timeframes, e.g. "3 PM - 4 PM dance class".

The Structured AI unleashes almost endless opportunities to plan your days. Following, we will provide you with some examples:

• Create a recurring task for weekly sports classes on Thursdays from 5 to 6 pm.

• Create an inbox task including household duties as subtasks.

• Create a grocery shopping list with ingredients to make Thai curry, as well as another task with instructions on how to cook this Thai curry for tonight at 6pm.

• Create a beginners run schedule for the next 4 weeks, preferably in the morning with increasing durations.

• Create a vacation schedule for planning sights to see in the city you are visiting.

• Create a positive affirmation for every morning at 8 am.

The Structured AI supports basically all languages that are supported by Open AI. For verbal instructions, we recommend using the language the Structured app is set up to.

You can learn more about the languages supported in Structured and how to change them here.

The Structured AI is capable of many different functionalities. However, every AI makes mistakes and has some limitations.

• For long requests, the Structured AI will take some time to respond. Structured will warn you if your input is too long. Then you might have to split it up into multiple requests.

• If you don't allow Structured AI to read your existing tasks, it does not consider them.

• If your instructions are too vague or if you don't add instructions to your scan, the Structured AI might struggle to come up with an input.

• Tasks that extend into the next day cannot be created with the Structured AI.

• Sometimes the Structured AI can be overloaded, preventing Structured from connecting to it. This might lead to an error when you are trying to set up tasks.

This feature uses an external service by OpenAI to generate the response. Therefore, some data will be sent to our and OpenAI's servers. The data includes our query and an anonymous user identifier, and may be stored for up to 30 days on our and OpenAI's servers to help improve the feature.

We do not sell any data or use it for anything else! Also note that the AI is always deactivated when you are not using the Structured AI. You can learn more about our Privacy Policy here.

If the connection fails, or you receive an error message when using the Structured AI, click here to check out our troubleshooting.