How to Create, Edit & Delete Tasks

The core feature of Structured is scheduling your daily tasks and events along your daily timeline and storing to-dos in your inbox.

This article includes information about the following features:

Types of Tasks

Create Tasks & Events

Add Subtasks & Notes

Edit Tasks

Copy Tasks

Delete Tasks

In Structured, there are different types of tasks, depending on your purpose:

• Timeline tasks: Tasks scheduled for a certain day and a specific time in your timeline, as described in this help center article in the following section.

• All-day tasks: Tasks scheduled for a certain day without a specific time. You can learn more about all-day tasks here: How to Create All-Day Tasks.

• Recurring tasks: Tasks recurring on specific weekdays or days in the month. You can learn more about recurring tasks here: How to Create Recurring Tasks.

• Inbox tasks: Tasks without a specific time or date. You can either check them off in your inbox or schedule them in your timeline. Learn more about inbox tasks here: How to Use the Inbox.

There are two ways of creating a task in your timeline. The first one is to tap the large plus symbol in the lower-right corner. Alternatively, you can tap on Add Task in a free time slot.

After tapping the plus button, the task editor opens. Here, you can enter the task's or event's title. While typing, an icon gets suggested for the respective task. You can change the icon and the task color by tapping it.

Date:
By default, your task gets created on the day you were on when tapping the plus button to add a task. Tap the date to change the day.

Duration:
By default, your task duration is set to 15 minutes, but you can adjust it using the Duration slider. To change the duration presets, tap the three dots in the Duration section and add your preferred duration (screenshots 1 & 2 below).

Time:
There are two ways to enter the time of your task. By default, the Time Picker is set to Standard mode. Meaning, the time depends on the set duration below, and you can scroll through time with a fixed duration.
If you prefer setting the start and ending time manually, you can enable the Detailed Time-Picker. To do so, tap the three dots in the Time section, tap Time Picker, and choose Detailed. Now, you can adjust your task's starting and ending time manually. If you're adjusting the task's start and ending time in the 12-hour system, ensure to adjust the AM / PM wheel before adjusting the time wheel of the time the task ends.

💡 If you prefer choosing the task's start and ending time manually without being dependent on the duration, simply set the duration to 1 minute.

After setting a time, you can set an alert and add a subtask or note. When you are finished creating your task, tap on Create Task and it will appear on your timeline.

Some tasks consist of several parts or steps or just need a bit of extra information. To keep track of every aspect of your task, you can use subtasks and notes.

After adding subtasks or a note, your task will have a little symbol beneath it in the timeline. To check off a subtask or read the note, simply tap the task.

In the Subtask section, you can record every step of your workout, items for your grocery list, or to-dos of your cleaning process by tapping on Add Subtask. You can check these items off, just as normal tasks.

The Notes section is for things you have to remember about your task but don’t need to be checked off, like addresses, phone numbers, or short reminders. To add notes, tap into the field below the Add Subtask section.

To edit an existing task, tap it, and the task editor will open. Here you can change every setting you have chosen before. When you are finished with applying your changes, tap Update Task at the bottom of the screen.

There are several ways to edit several tasks at once, e.g., because you are running late. As a free user, you can use the bulk-edit feature on Structured Web. For more advanced edits, you can use ✨ Structured AI.

To copy an existing single task, tap it, and the task editor will open. Select the three dots in the top-right corner and select Duplicate. A copy of your task will open where you can then edit the task to your preference. After you have made your changes, tap Create Task. Learn more about this here.

You can also copy an entire day by long-pressing the date of the day you aim to copy. Select Copy Tasks From Day and select which type of tasks you'd like to copy. Now, head over to the day you're aiming to copy the tasks into, select the date by long-pressing it, and choose Paste from Month xx. Learn more about this here.

To delete a task, tap on it, scroll down, and select Delete. Alternatively, you can also drag and drop the respective task to the plus button to move it to the bin.

There are different ways to delete multiple tasks. You can either use ✨ Structured AI to bulk delete tasks or long-press the day on top of the screen to clear out an entire day's schedule. Moreover, you can use the bulk-edit feature on Structured Web to delete several tasks at once.

In case you want to delete all tasks, use the reset feature, but be aware that this is not reversible.