How to Color Code Your Tasks

There are several ways in which you can use color coding to improve your productivity. The following tips are just a few ideas on how to use colored tasks in Structured to your advantage.

Please note that some of the features are not available on 🤖 Android and Structured Web yet. Moreover, some of the features require ⭐️ Structured Pro.

Color coding encompasses the concept of assigning different colors to various types of tasks, events, or categories of activities to make them visually distinct and easier to manage. The goal is to quickly identify and prioritize tasks based on color, making it more efficient to navigate schedules and workloads.

There are different approaches to color code tasks. For example, you can adjust the color by task type or priority.

You can adjust the color of your task, either when creating the task or editing the task in the What color? section. Here, you will see a selection of our default Structured colors. By swiping to the left on the color palette, you will see all the presets. By tapping More... on the top-tight, you can see all colors at a glance.

In the More... section, you will be provided with more options to adjust the color of your task. Some of these adjustments require Structured Pro. In the following sections, you will learn more about the free and Structured Pro color adjustment features.

You can learn more about changing the color of a task and editing your preset color palette here.

To make your timeline more organized, you can use different colors to classify your tasks. For example, you could assign one color to all of your meals, one color to your work-related tasks and a third one to chores around your household. This will give you an overview of what types of tasks fill your day, making it easier to mentally prepare for it.

By using color, you can structure the tasks that await you in your inbox according to their priority. This will help you to distinguish between the most important tasks and those that can wait a bit, preventing you from feeling overwhelmed when your inbox is becoming crowded.

To do so, you can use signal colors that feel urgent like red for more important tasks and a calmer color, for example green, for tasks that can be done further down the line. Alternatively, you can use different shades of the same color to visualize an urgency scale.

When your day is packed with similar tasks that bore you just by looking at them, you can make them more fun and manageable by assigning colors. If you, for example, have a full day of studying planned, you can use different colors for the different subjects that you have to work through. That way, you don’t feel a sense of doom by looking at your packed timeline.

Below, you find some presets to freshen up your Structured timeline. Simply add the HEX color code in the sliders window.

When accessing the color coding article on the phone, slide the table below to the left to see the color codes.