How to Color Code Your Tasks


There are several ways in which you can use color coding to improve your productivity. The following tips are just a few ideas on how to use colored tasks in Structured to your advantage.

Adjust the Color of Your Task

You can adjust the color of your task, either when creating the task or editing the task in the What color? section. Here, you will see our default Structured colors (pink, blue, green and black) as well as the custom color option on the far right.

There are 5 options to customize your own colors and safe them as presets:

  1. Grid: Choose one of the presented colors.

  2. Spectrum: Slide around the spectrum to find your perfect match.

  3. Sliders: Use the red, green, and blue sliders to mix your personal color.

  4. Hex Color: Enter your favorite Hex Color, either in sRGB or Display P3 format.

  5. Pipette: Tap on the pipette, drag it around and drop it on the color you wish to choose.

To save your favorite color as a personal preset, tap on the plus symbol on the bottom. To delete your own presets, press them long and select delete. When changing the color while updating a task, remember to tap Update Task to save your changes.

Color Coding

Distinguish Tasks by Type

To make your timeline more organized, you can use different colors to classify your tasks. For example, you could assign one color to all of your meals, one color to your work-related tasks and a third one to chores around your household. This will give you an overview of what types of tasks fill your day, making it easier to mentally prepare for it.

Prioritize To-Dos

By using color, you can structure the tasks that await you in your inbox according to their priority. This will help you to distinguish between the most important tasks and those that can wait a bit, preventing you from feeling overwhelmed when your inbox is becoming crowded.

To do so, you can use signal colors that feel urgent like red for more important tasks and a calmer color, for example green, for tasks that can be done further down the line. Alternatively, you can use different shades of the same color to visualize an urgency scale.

Mix It Up

When your day is packed with similar tasks that bore you just by looking at them, you can make them more fun and manageable by assigning colors. If you, for example, have a full day of studying planned, you can use different colors for the different subjects that you have to work through. That way, you don’t feel a sense of doom by looking at your packed timeline.

Color Coding Presets

Below, you find some presets to freshen up your Structured timeline. Simply add the HEX color code in the sliders window.

When accessing the color coding article on the phone, slide the table below to the left to see the color codes.

Structured Palette






Soft Nuances






Blooming Freshness






Bold & Bright