How to Create, Edit & Delete Tasks

Structured has different types of tasks that can be scheduled in two different places: The timeline and the inbox. In your timeline, you can schedule all the tasks you want to do on a specific day. You can use your inbox to save tasks without a specific time or date.

In Structured, there are different types of tasks, depending on your purpose:

• Timeline tasks: Tasks scheduled for a certain day and a specific time in your timeline, as described in this help center article in the following section.

• All-day tasks: Tasks scheduled for a certain day without a specific time. You can learn more about all-day tasks here: How to Create All-Day Tasks.

• Recurring tasks: Tasks, recurring on specific weekdays or days in the month. You can learn more about recurring tasks here: How to Create Recurring Tasks.

• Inbox tasks: Tasks, without a specific time or date. You can either check them off in your inbox or schedule them in your timeline. Learn more about inbox tasks here: How to Use the Inbox.

There are two ways of creating a task in your timeline. The first one is to tap the large plus symbol in the lower-right corner. Alternatively, you can tap on Add Task in a free time slot. Afterward, you can enter a title and choose an icon for your newly created task.

Use the When? and How long? options to select a starting point and duration for your task. There are some default options for the duration of your task, but if your task takes a different amount of time, simply tap on More…. Here, you can select any duration in hours and minutes.

You can also change the preset of depicted durations to better fit your needs. If your task starts on the day before or extends into the next day, you will see a little -1 or +1 symbol next to the time.

You can also manually adjust the starting and ending time of your task. Simply tap on the displayed duration in the When? section. Here you can manually select the starting and ending time. If you use the 12-hour system, adjust the AM / PM wheel before adjusting the time wheel of the time the tasks ends.

If you are facing issues with adjusting the time manually, try setting the duration to 1 minute. Then you can easily select your task's starting and ending time.

After setting a time, you can change the color of the task, set an alert, and add a subtask or note. When you are finished creating your task, tap on Create task and it will appear on your timeline.

Some tasks consist of several parts or steps, or just need a little bit of extra information. To keep track of every aspect of your task, you can use subtasks and notes.

After adding subtasks or a note, your task will have a little symbol beneath it in the timeline. To check off a subtask or read the note, simply tap on the task.

In the Subtask section you can record every step of your workout, items for your grocery list, or to-dos of your cleaning process by tapping on Add Subtasks. You can check these items off, just as normal tasks.

The Notes section is for things you have to remember about your task but don’t need to be checked off, like addresses, phone numbers, or short reminders. To add notes, tap into the gray field below the Add Subtask section.

To edit an existing task, simply tap on it and select Edit Task. Here you can change every setting you have chosen before. When you are finished with applying your changes, tap on Update Task.

If you want to edit several tasks at once, e.g. because you are running late, you can use the ✨ Structured AI. You can learn more about this feature here.

To delete a task, tap on it and select Delete. On Apple devices, you can also drag and drop tasks to the bin, use the ✨ Structured AI to bulk delete tasks or long press the day on top of the screen to clear out an entire day's schedule.

In case you want to delete all tasks, use the reset feature, but be aware that this is not reversible.

You cannot delete events that you have imported from a calendar or to-do list app. However, you can remove the task from your timeline or inbox by hiding it. If you are facing trouble editing or deleting the preset Wake Up and Sleep Well tasks, check out our respective troubleshooting.

You can also copy a task or a whole day. You can learn more about this here: How to Copy a Task or Day.