How to Use the Inbox

The 📥 Inbox is the perfect place for your to-do list. You can use it to store any task without a specific time or date.

On iPhone and iPad, the inbox is located in the tab bar. On Android devices, the inbox can be found in the top-right corner. Simply tap the 📥 Inbox symbol to access your inbox.

On Structured for Mac, iPad or Structured Web, the inbox is located in the top-left corner. Once you tap or click it, the inbox will unfold itself, providing a split screen view of your inbox next to your timeline.

Inbox tasks are similar to any other task, just without an assigned date or time. In your inbox, you can create a new task by tapping the plus sign in the top-right corner of the inbox. Type a title for your task, select an icon, and choose the length of time the task will probably take you to accomplish. The time of the task will be depicted as In the Inbox. After tapping Create Task the task will be added to your Inbox.

You can also move an existing task from your timeline into your inbox. For this, either use drag & drop or edit the task and select Add to Inbox in the time settings. After you save the changes, the task will appear in your Inbox.

You might have noticed that there's no specific plus button for the inbox on Mac and iPad. This is because you can use the regular Timeline plus button to add tasks to your inbox, by either using drag and drop or setting the task as an inbox task in the When? settings.

To use drag and drop to quickly add an inbox task on iPad or Mac, drag the plus button in the bottom-right corner and drop it into the Inbox view. Now, you create a New Task that's automatically added to your Inbox.

Another way to add a task to your inbox on Mac or iPad, is when creating a new task. Simply choose More... in the When? section and select Add to Inbox.

Once you know when you want to accomplish a task from your inbox, you can add it to your timeline by tapping the plus sign next to the title of the task. This will open the Edit window and allow you to enter a time and day for the task. After you tap Add Task, your task will be removed from the Inbox and appear on your timeline. You can also move a task to the timeline via drag & drop.

Sometimes you have tasks that you have to do on an irregular basis. Instead of creating a new task every time or using recurring tasks, you can just create a template task in your inbox and copy it into your timeline when you need it.

To achieve this, simply create a normal task in the Inbox. Whenever you want to add that task to your timeline:

1. Tap the respective task, select More and tap Duplicate.

2. This will automatically open the duplicated task, where you can use the Add Time option in the When? section to schedule your task in your timeline.

3. As soon as you are done with scheduling, tap on Duplicate Task.

That way, your duplicated task will be scheduled in your timeline, the template task will remain in the Inbox and you can do this process over and over again.

If you're using ⭐️ Structured Pro, you can import your to-do list from the Reminders app into your Inbox. Then you can add the imported tasks to your schedule like tasks created in Structured.

To learn how to enable the Reminders integration, checkout How to Import Your To-Do Lists into Structured.

There is no distinct feature to hide completed inbox tasks. However, you can always delete completed inbox tasks quickly, by using the drag and drop feature or asking the Structured AI to clear out finished inbox tasks.

You can learn more about deleting tasks here.