🍏 How to Customize Notifications on Apple Devices


Notifications can help you to stay on track and remember important tasks. At the same time, sometimes it is important to silence notifications to avoid getting distracted by them. That's why in Structured you are in full control of your notifications and can decide when you want to be reminded of what.

In this article, you can learn how to customize notifications on 🍏 Apple devices. If you have an 🤖 Android device, click here.

Please note that this is a premium feature that requires ⭐️ Structured Pro.

Enable Notifications

To dive into the customization of Structured notifications, they must be enabled first on your device. Learn how to do this over here: How to Enable Notifications & Alerts on Apple Devices.

Notification Sound

To change the sound of your notifications:

  1. Go into your ⚙️ Structured Settings

  2. Tap on the Notifications & Alerts entry in the General section.

  3. Here, tap on Sounds. Now, you can choose from over 20 different notification sounds. Simply tap on the name of a sound to hear a preview of it.

Please ensure your device is unmuted and your device's notifications are not silenced for Structured.

Timing of Alerts

Default Alerts for Timeline Tasks

The next step in setting up your custom notifications is deciding on when you want to be alerted about a task. The default alerts are: At the start of a task and at the end of a task. You can eliminate any of these alerts by tapping the big x on the right. They will still be visible but crossed out. You can always enable them as default alerts again by tapping on them.

If you wish to be notified ahead of your upcoming task, you can also adapt this list by tapping Add New Alert. Here, you can either select one of the preset times (1 minute, 5 minutes or 15 minutes) or adjust your individual time using the time wheels, and afterward tap Add Alert.

You can also change the time point of a notification for each task individually, or switch off the alerts completely for a single task. You can do this by tapping on a task in your timeline and selecting Edit Task. Be aware that after changing the alerts for an individual task, it won’t be affected by changes to the default notifications anymore.

Please note that due to technical restrictions on Apple's side, it is not possible to set an alert for more than 3 hours before a task begins.

Default Alerts for All-Day Tasks

Since all-day tasks don’t begin at a specific time, you can choose when you want to be reminded of them. The default setting for all-day tasks is a reminder at 8:00 am on the day of the task. However, just like for timeline tasks, you can add a different alert and also adjust it for every task individually as described above.

Alerts For Imported Tasks

When importing a calendar or to-do list into Structured, you cannot customize them in Structured, but can decide whether you want to be notified of the imported tasks.

Open Notifications & Alerts in the ⚙️ Structured Settings. Here, you can enable notifications for Calendar Events and Task from Reminders separately. The time point of the notification for imported calendar events will be the one you have set in your calendar app.

Alerts on Apple Watch

Some Apple Watches don’t display the titles of alerts. Therefore, you might not see the names of your tasks on your Structured Apple Watch alerts. If you experience this problem, open Notifications & Alerts in the ⚙️ Structured Settings and enable Only use notification body. This way you will always see which task is coming up.

Device's Settings

You can further customize your Structured notifications by changing the notification settings of your Apple device. Open Notifications & Alerts in the ⚙️ Structured Settings and tap on Open System Settings to get straight to the relevant section.

Here you can choose where on your screen the Structured notifications will appear and how they will look. You can also disable their sound. If you want the Structured notifications to break through focuses, you can enable Time-Sensitive Notifications.