Alerts can help you stay on track and not forget about tasks. At the same time, it’s important not to get distracted by notifications from your phone. That's why, you are in full control of your notifications and can decide when you want to be reminded.
Setting up default alerts
In the in-app Settings (behind the ⚙️ icon), under Notifications & Alerts, you can set up default alerts for your tasks. These will be used as a starting point for all your tasks, but you can always adjust the alerts for each task separately (see next section).
To add a new alert, just press the Add Another Alert button and set the time. Make sure to hit Add Alert at the end.
You can also remove alerts from the list, by tapping the ❌ on the right. That way, you can also disable the notification at the start and end of a task.
Customizing alerts for specific task
While creating or updating a task, you can also change or disable their alerts individually.
Simply scroll down a bit and add and remove alerts as described above.
Be aware, that after changing the alerts for individual tasks, they won’t be affected by changes to the default alerts.
Alerts for all-day tasks
Since all-day tasks (see Create all-day tasks) don’t have a specific start time, you can choose when to be reminded about them. Similarly to timed tasks, you can set up default alerts and also adjust them for individual tasks.
Changing the notification sound
You can choose from over 20 different notification sounds. Simply go to Sounds and select your favorite one. You can preview them, by tapping the name.
Make sure your device is unmuted and sounds are enabled for Structured notifications.
Advanced Customizations
On top of the above options, you have a few more customizations to get the most out of alerts.
If you use the Integrations integration, you can choose if the imported task should fire alerts. For calendar events, the alert set in your calendar app is used.
Some smartwatches or accessories don’t display the title of notifications. Therefore, you won’t see the name of the task there. If you experience this problem, I recommend enabling Only use notification body to always see which task is coming up.
In case you use Structured on multiple device, but don’t want to get notification on every device, you can disable the Enable on this device switch. Please note that all other customizations are automatically synced across devices via iCloud.
There are a few options, you can change in the Settings app. Just tap the Open System Settings button to get straight to the relevant section.
You can decide, where and how notifications appear, if they make sounds and if the name of the task is revealed (Show Previews) if the device is locked.
You can also choose if notification should break through focuses, by enabling Time-Sensitive Notifications.
